Workshop intake sheet generated straight from your phone
Record the vehicle condition at intake, attach photos and capture the customer signature, then send the PDF on WhatsApp. The work order and mileage stay in the workshop history.
Protect the workshop from customers who claim you scratched their car. On-screen signature and WhatsApp sharing from your phone.
Fictional data · demonstration example
OBDAuto · Complete example
Intake sheet
Škoda Octavia · 2019 · EXAMPLE
See the exact document you can generate: vehicle details, findings and the sections specific to this report type.
- Stage
- Workshop intake
- Work order
- WO-2026-1042
- Intake / delivery date
- 2026-10-26
- 3 pages · actual PDF format
- Photos, findings and recommendations
- The same content as in the app
DEMO · Fictional data and illustrative photos.
What it solves in the workshop
No more arguments about old scratches
Mark every scratch on the vehicle diagram and link it to a numbered photo. Time, mileage and the customer signature stay on the same sheet.
No paper registers going missing
Find a sheet by registration number or work order instead of digging through a binder.
Intake and delivery on one document
The same sheet is completed at intake and at delivery, with the work performed and the items left in the vehicle.
What the report includes
- Vehicle details, mileage and work order number.
- The customer complaint and the work requested or performed.
- Body condition at intake, with marked panels and defect photographs.
- Fuel level, keys and items handed over with the vehicle.
- Delivery findings and the signature recorded in the document.
Fictional data · demonstration example
Intake sheet
- Reference
- DEMO-1042
- Vehicle
- Škoda Octavia · 2019
- Work order
- WO-2481
- Mileage
- 114,520 mi
- Fuel level
- 3/4 tank
- Keys handed over
- 2 keys
Recorded finding
Fictional example: a scratch on the front left fender is recorded at intake and linked to a photograph.
Recommended next step
Confirm the photographed area with the customer and compare the panel condition at delivery.
How to complete the report
- Identify the vehicle, record the mileage and confirm the requested work with the customer.
- Inspect the exterior in good light; mark scratches and attach overview and close-up photographs.
- Review the sheet with the customer, capture the signature and save or share the PDF.
Questions about this report
How does an intake sheet differ from a work order?
The intake sheet records the vehicle condition and what was handed to the workshop. The work order describes requests and interventions. You can document both together while keeping requested work separate from work actually completed.
How should I document an existing scratch?
Mark the body panel, describe the location and attach an overview photograph plus a close-up. Review the finding with the customer before work starts.
Does the signature guarantee the outcome of a dispute?
No. The sheet records findings and the captured signature, but its evidential value depends on the circumstances and applicable rules. Check the document for accuracy and retain original photographs.
Can I add my workshop logo and colours to the report?
Yes, on paid reports: choose the style (modern, classic for print, your workshop colour, minimalist, premium or sport), the colour, header details, your own numbering, the technician signature and stamp, plus a message, terms and IBAN. Free reports use the standard OBDAuto design.
Open the form with this report type already selected
Sign in, fill in the vehicle details and generate the PDF with your workshop header. You can change the report type at any time in the form.
Generate your first report free