Handover and return sheet for rental fleets
Photograph the car at every handover, record mileage, fuel level and damage, and capture the driver signature on screen. At return you compare against the very same sheet.
No lost sheets and no disputed damage at return. One sheet for handover, return and the daily fleet check.
Fictional data · demonstration example
OBDAuto · Complete example
Vehicle handover
Dacia Duster · 2021 · EXAMPLE
See the exact document you can generate: vehicle details, findings and the sections specific to this report type.
- 2 pages · actual PDF format
- Photos, findings and recommendations
- The same content as in the app
DEMO · Fictional data and illustrative photos.
What it solves in the workshop
New damage, proven with photos
Mark the panel on the vehicle diagram and attach numbered photos the customer sees before signing.
Daily fleet check without loose paper
The driver records tyres, lights, fluids and warning lamps, and every defect gets a severity, owner and due date.
A disclosure sheet for resale
The same findings become the dealer sheet, stating plainly that nothing was scanned if nothing was scanned.
What the report includes
- Vehicle identification and the handover or return time.
- Mileage, fuel level and items handed over.
- Damage and defects recorded on the body diagram.
- Overview and close-up photographs of the documented condition.
- Return observations and the signatures provided by the selected sheet.
Fictional data · demonstration example
Vehicle handover
- Reference
- DEMO-1042
- Vehicle
- Dacia Duster · 2021
- Mileage at handover
- 30,388 mi
- Fuel
- Full
- Recorded damage
- 2 panels
- Driver
- M. Ionescu
Recorded finding
Fictional example: a mark is observed on the rear right door at return, but the initial image does not clearly show that area.
Recommended next step
Compare the handover sheet and original photographs, seek clarification and document uncertainty before attributing the damage.
How to complete the report
- Document initial condition with clear photographs, mileage, fuel and observations reviewed with the driver.
- At return, inspect the same areas and compare findings with the initial sheet and photographs.
- Record observed differences and points requiring investigation; review the document before signing.
Questions about this report
Do return photographs automatically establish liability for damage?
No. They document the observed condition, but liability depends on findings, handover circumstances and applicable rules. Compare original images and the initial sheet before drawing a conclusion.
Which photographs are useful at handover?
Take overview images of every side and close-ups of existing defects under comparable lighting. Identify the photographed area on the sheet and retain the originals.
Can I also use a sheet for periodic fleet checks?
This page also links to the periodic fleet check report type. Choose the report that matches the task and record only checks actually performed.
Can I add my workshop logo and colours to the report?
Yes, on paid reports: choose the style (modern, classic for print, your workshop colour, minimalist, premium or sport), the colour, header details, your own numbering, the technician signature and stamp, plus a message, terms and IBAN. Free reports use the standard OBDAuto design.
Also covers
Open the form with this report type already selected
Sign in, fill in the vehicle details and generate the PDF with your workshop header. You can change the report type at any time in the form.
Generate your first report free