A daily vehicle check sheet for the driver
Record the check at the start of a day or shift and any defects observed. The sheet keeps the driver, inspection time and vehicle-use decision status available to the fleet custodian.
A defect observed before departure needs reporting and assessment before use.
Fictional data · demonstration example
OBDAuto · Complete example
Daily vehicle check
Mercedes-Benz Sprinter · 2020 · EXAMPLE
See the exact document you can generate: vehicle details, findings and the sections specific to this report type.
- Vehicle use
- Critical defect / vehicle on hold — rectify and authorize before use
- Observed defects
- Defects recorded — report and assess before use
- Defects requiring follow-up
- 1
- 3 pages · actual PDF format
- Photos, findings and recommendations
- The same content as in the app
DEMO · Fictional data and illustrative photos.
What it solves in the workshop
A check tied to the shift
Driver, date, time and inspection interval identify when the observation was made.
New or previously known defects
Record the origin and status of each reported concern to retain context.
An explicit use decision
Record whether the vehicle is held and whether its assessment for use is still pending.
What the report includes
- Driver, inspection interval, date and time.
- Recorded statuses for lights, mirrors, glass, tyres and other available fields.
- Defect list with origin, status and associated notes.
- Recorded presence or absence of observed defects.
- Recorded vehicle release status and use decision.
Fictional data · demonstration example
Daily vehicle check
- Reference
- DEMO-1042
- Vehicle
- Mercedes-Benz Sprinter · 2020
- Date / time
- 26 Oct 2026 · 08:15
- Observed defect
- Windscreen crack
- Reporting status
- New defect · reported
- Use status
- Held · decision pending
Recorded finding
Fictional example: the driver reports a windscreen crack and the vehicle is held with the use decision pending.
Recommended next step
The responsible person assesses the defect before departure and records the action and decision taken.
The checklist documents entered checks and decisions; it is not an authorisation or official inspection.
How to complete the report
- Identify the vehicle and driver and record the inspection time before departure.
- Work through accessible points, record defects and state what was not checked.
- Report findings to the responsible person and document the vehicle-use decision status in the PDF.
Questions about this report
Does the sheet automatically authorise the vehicle to depart?
No. Responsible people decide after assessing defects and applicable requirements. A completed form does not replace that assessment.
Can I record no defects found?
Yes, where supported by the checks performed. Items not checked must remain distinct.
Is this the same as a periodic fleet inspection?
The daily check records driver observations before vehicle use. The periodic fleet sheet also focuses on following up repairs, responsibilities and target dates.
Can I add my workshop logo and colours to the report?
Yes, on paid reports: choose the style (modern, classic for print, your workshop colour, minimalist, premium or sport), the colour, header details, your own numbering, the technician signature and stamp, plus a message, terms and IBAN. Free reports use the standard OBDAuto design.
Open the form with this report type already selected
Sign in, fill in the vehicle details and generate the PDF with your workshop header. You can change the report type at any time in the form.
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